How to Write an Application Letter

Are you confused and do not know how to about writing an application letter to apply for a job? Worry no more because in this article, you will get the full guide on how to write an amazing application letter to secure that your dream job.

All that you need to do is to calm down and read this article till the end to get what your want. Let’s get started!

In other to proceed to how to write an application letter, let’s first of all know the meaning of a LETTER.

how to write application letter

What is a Letter?

Letter is an crucial symbol of human civilization. It has been used as a media of exchanging information from the primitive age.

Before the arrival of modern technology made communication so easy, the artwork of writing a letter changed into taken into consideration an critical requirement. Even these days a letter is an critical method of communication in each the workspace in addition to our non-public lives.

A letter is a written message conveyed from one person to another through a medium. The term usually excludes written material intended to be read in its original form by large numbers of people, such as newspapers and placards, although even these may include material in the form of an “open letter”.

What is an Application Letter?

A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information on your skills and experience.

A letter of application typically provides detailed information on why are you are qualified for the job you are applying for. Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences.

Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

When writing an application letter you should include:

  • First Paragraph: Why you are writing – mention the job you are applying for and where you found the listing.
  • Middle Paragraph(s): What you have to offer the employer – mention why your skills and experience are a good fit for the job.
  • Last Paragraph: Say thank you to the hiring manager for considering you and note how you will follow up

How to write an Application Letter


  1. Review information about the company and position
  2. Open the letter by describing your interest
  3. Outline your experience and qualifications
  4. Include aspects of your personality
  5. Express appreciation
  6. Close the letter

1. Review information about the company and position

It’s best to write a new application letter for each position you’re applying for so you can include pertinent details and show your interest in the particular open role. Spend some time reviewing the company information, which you can likely find on the website, as well as the position listing. Compare your qualifications and experience with the list of skills in that posting. You may also want to think about specific experiences that have prepared you for the role, such as leading a team or managing a major event.

2. Open the letter by describing your interest

In the first paragraph of your letter, mention the job title for which you’re applying and where you saw the position posting. Include your specific interest in the role and company so the reader knows this is not a generic application letter. Briefly state the main experience or qualification you have that makes you a good fit. This is the section that will draw in the hiring manager as the reader of your application letter, so it is important to appeal to that person quickly and succinctly.

3. Outline your experience and qualifications

The next few paragraphs of your letter should highlight your experience, qualifications and skills, positioned in a way that aligns with the company’s goals and mission. For example, if you are applying for a job with a nonprofit organization that provides educational opportunities to underserved community members, you could talk about your experience with nonprofit organizations or educational offerings. Since a job application letter should stand on its own without a resume, it’s helpful to include details about your experience that relate to the position to which you’re applying.

4. Include aspects of your personality

As you’re writing your job application letter, consider how you can incorporate aspects of your personality while remaining professional. A friendly and engaging letter is likely to appeal to the reader, especially when they can get an idea of how well you might fit with the team.

5. Express appreciation

Before you sign off on your letter, express your appreciation to the hiring manager for reviewing your letter and considering you for the position. The hiring manager is taking time out of their day to read what you have written, so expressing your gratitude for that time spent is a polite and professional way to close the document.

6. Close the letter

Many people use “Sincerely” or “Best” to close the letter, although any professional sign-off is fine to include. The final line of the letter should be your full name. If you submit a hard copy of the letter, include your signature above your typed name. When submitting an application letter via email, you should include your contact information beneath your name, rather than including it in the header.

Application letter sample

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About Mr Jay 474 Articles
Nwachukwu Chukukwuebuka J. known as (Mr. Jay) is the founder and editor of DONBIGS. He loves keeping students/readers updated with educational news from various sources.

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